Communications Specialist & Executive Assistant

As Communications Specialist and Executive Assistant, you will be responsible for coordinating and leading all factory-related communication activities, in close collaboration with the Management team, Market, GSC Communications team etc.

You will perform administration activities daily, related to events, visitors and newcomers, general purchases and management-related tasks. You will also prepare and maintain various reports, presentations, and meeting minutes as agreed with the Factory lead

What will you do - Responsibilities:

Internal Communication

• Develop and implement internal communication strategies for Factory employees and projects
• Coordinate Nordic Snus contributions to JTI Group's internal communication
• Administer factory SharePoint spaces and contribute to business TV content
• Build positive corporate internal reputation and support communication projects

Employer Branding

• Create materials aligning with JTI corporate brand guidelines
• Collaborate with departments on visual communication materials
• Support internal programs promoting JTI as an employer
• Ensure adherence to JTI Brand guidelines in corporate procedures

Corporate & Factory Events/Activities

• Organize and coordinate events, visits, audits, and meetings based on business objectives
• Supervise implementation of JTI Brand guidelines for presentations, videos, etc.

Report Creation & Data Analysis

• Act as Microsoft tools expert for communications
• Assist in meeting organization, data analysis, and decision-making support
• Contribute to IWS implementation success with proactive data collection and analysis

Administration

• Handle internal/external support for travel, room preparation, and food supply
• Manage visitor records for historical data and communication on Business TV
• Support newcomers with access cards, safety gear, and purchasing activities
• Administer security tasks, including raising purchase orders and managing keys

Who are we looking for - Requirements:

• University degree (journalism, PR, literature, sociology, Business administration or related faculties)
• Proven experience at a similar position in the FMCG or consulting sector or PR agency
• Excellent English and Swedish fluently written and spoken. Any other language is a plus
• Excellent analytical and presentation skills
• Very good command of MS Office and SAP
• Experience in change management and transformation

You will be successful in this role if you :

• Are well organized, with good follow-up
• Have good communication, interpersonal and team coordination skills
• Have good time management and task prioritization
• Perform well under time pressure
• Are discreet and diplomatic, understanding confidentiality needs
• Are a self-starter, showing a pro-active approach and self-motivation
• Have strong problem-solving skills

What do you get - Benefits:

You will have the opportunity to work in a role with a lot of variety in a great working culture and environment in a multinational company. Besides this, we are operating in a modern environment with beautiful surroundings. In addition, we will offer you:

• Development opportunities: both personally and professionally
• Company performance bonus scheme
• Wellness allowance
• Health benefits such as medical care and doctor visits
• Access to the local company benefits portal, providing exclusive discounts and services
• To support us in maintaining a safe and secure work environment, we adhere to local collective bargaining agreements

What are the next steps – Recruitment process:

Thank you very much for your interest in the role. You are welcome to apply on our company recruitment portal: Communications Specialist & Executive Assistant (jti.com)